Before You Pitch: 5 Questions Reporters Will Ask

Reporters ask questions.

A lot of questions. I mean, it's their job -- to ask questions.

So, before you pitch to a reporter, understand that there will probably be lots of follow-up questions. But don't worry...questions means that they're interested so questions are good.

However, here are five things you should have ready for a reporter's inevitable questions:

1. Are you sure this is true? Make sure your claims are accurate. You say that your organization is the only one of its kind to do whatever it is that you do. Do your research to make sure that tidbit -- and anything else you come up with as part of your pitch -- is true.
2. Do you have any proof? Be ready to offer records, statistics or other verification. Reporters always want to know if and how you can back up your claims, so be ready with that information.
3. Is there someone we can talk to? Have a person who can be interviewed. Reporters want actual stories to cover, which means they will usually ask you if you have a person they can talk with further about your story. For example, if your organization provides wonderful service for kids, they're going to want to interview one of the kids about it.
4. Can we take photos/shoot video?  Good photos can make the difference between a brief or a blurb in a newspaper and a front page story OR a 15-second mention vs. a 1:50 package. Be sure you have options for some activity for the photog or videog to shoot.
5. Do you have a comment? Make sure you know what you're going to say. Have a few bullet points that essentially capture the essence of your story so that you can rattle it off to a reporter without flinching.

The moral of the story? Preparation is key.

Bridgette Outten is a journalist and publicity strategist with The Write Vision Group, Inc. With a background in print media, she has written thousands of articles for newspapers and online publications. At The Write Vision Group, Bridgette consults with nonprofits and small businesses about how to get their programs and efforts in the news. Meanwhile, she blogs on all things journalism.

Does Your Name Reflect What You Do?

You have an idea for a nonprofit or a business. It's inspired, it's divine.

So you name your organization, Sunshine for Life Corp.

That's beautiful. But what does it mean? And what does it say about what you do?

The reason why we're focusing on names today is because the name of your organization is the first thing a reporter -- or potential customer -- will see about you. Your name should either tell what you do or inspire some sort of curiosity where people will ask about what you do. It shouldn't flat out leave people confused.

If you do name your organization Sunshine for Life Corp., make sure you include a little tagline that says, "Health and Wellness Consulting/Personal Training." You need to include these details for a few reasons:

• It helps your search optimization. If a reporter is looking for someone to comment on health and training in your city, that's what they may Google to find contacts. If all you have on your site is "Sunshine for Life," who will find you without the specific name of your business?
• It helps people understand right off the bat what you do. With a name like Sunshine for Life Corp., you may get calls about generating solar energy. Make it clear what services you offer.
• It gives you a professional and expert touch.  If a reporter is looking for expert information, they are more likely to go with the organization that gives off an expert vibe, if you will. If they are looking for statistics on health and wellness in their area, Sunshine for Life Corp. may not necessarily convey that the organization has that information available. However, Sunshine for Life Health and Wellness is good. And Sunshine for Life Center for Health and Wellness is even better.

The moral of the story? Consider not just how the name you choose makes you feel and the meaning it has for you, but also how it presents your expertise to reporters -- and potential clients and customers -- looking for you.

Bridgette Outten is a journalist and media relations consultant with The Write Vision Group, Inc. With a background in print media, she has written thousands of articles for newspapers and online publications. At The Write Vision Group, Bridgette consults with nonprofits and small businesses about how to get their programs and efforts in the news. Meanwhile, she blogs on all things journalism.

Media is More Than Just the News

Alright, I know I talk about news. A lot.

But, there is definitely more to the media -- and getting your story told -- than the 5 p.m. news. Or your local newspaper.

There are documentary shows and reality shows, and even talk shows that still constitute the mainstream media, as well as magazine and specialty publications and radio shows. Not to mention the world of blogs and e-publications online.

Have you ever thought about pitching your story to one of those outlets. Consider these points when determining whether your story would be a good fit:

• Is it something that you read/watch/listen to regularly where you say to yourself, "I can comment on that" or "I have a story like that?"
• Do you know how to get in touch with someone to pitch your story to from that outlet?
• Is your story ready to publicized?

The moral of the story? There's more to media than just news -- and don't be discouraged if you haven't had any feedback from contacting news outlets. Check out other options.

Bridgette Outten is a journalist and media relations consultant with The Write Vision Group, Inc. With a background in print media, she has written thousands of articles for newspapers and online publications. At The Write Vision Group, Bridgette consults with nonprofits and small businesses about how to get their programs and efforts in the news. Meanwhile, she blogs on all things journalism.

It Takes More Than An Idea

A lot of people have great ideas.

What separates you from the person with just another great idea is that you have set the work in motion to make it happen. When you have at least started the work, that's when you should contact a reporter.

No journalist wants to do a story on someone who turns out to just be a talker. The one with the grand ideas and declarations, but nothing to actually show for it. If you're wondering about the timing of sending out your pitch or press release, here are some things to keep in mind:

• Documentation -- Have you actually filed the paperwork to start your nonprofit? Is there a board of directors in place or a website? Find something tangible lends you credibility that you are doing what you say you are doing.
• Your team -- Is there a least one other person who can vouch for you? Someone who is willing to step up and say they are on board with what you are doing? Make sure that person is available to talk to the reporter too. Again, this speaks to credibility if other people are willing to publicly support what you are doing.
• Your message -- Are YOU sure about what it is you're doing? If you cannot clearly articulate the goal of your business, organization or event, perhaps you are not ready for news coverage.

Bridgette Outten is a journalist and media relations consultant with The Write Vision Group, Inc. With a background in print media, she has written thousands of articles for newspapers and online publications. At The Write Vision Group, Bridgette consults with nonprofits and small businesses about how to get their programs and efforts in the news. Meanwhile, she blogs on all things journalism.

Social Media vs. Traditional Media...Which Wins?

I'm a reporter.

Yes, I know, you know that. As a reporter, how I help people is share what I know from being on the inside, so to speak, to help you put together a better story to present to people just like me.

So when I hear that PR folks are no longer needed due to social media, I have to pause.

Social media is an awesome supplement for traditional media. I actually love social media, so don't think that I'm not a fan.

But social doesn't replace traditional media, for several reasons but here are my top three:

• Third-party verification. Of course, you think you're awesome. But when someone else thinks you're awesome, someone who isn't paid to retweet your promo or to say certaing things on a Youtube video, it's still good news.  Reporters are that third party that can objectively -- more or less -- report on what makes you great.
• People still trust the news. Reporters have a way of digging up facts that people still trust and care about. Though you may be able to spread your entertainment quickly via social media, a lot of people don't trust it until it comes from a credible news source.
• Traditional news multiplies social media. When a video goes viral, it's a great thing. And imagine how many more hits the video gets when it gets shown on "Good Morning America."

I love social media. And I love traditional media. The moral of the story? Effective marketing, PR and publicity strives to use a good combination of both.

Bridgette Outten is a journalist and media relations consultant with The Write Vision Group, Inc. With a background in print media, she has written thousands of articles for newspapers and online publications. At The Write Vision Group, Bridgette consults with nonprofits and small businesses about how to get their programs and efforts in the news. Meanwhile, she blogs on all things journalism.

Look Harder: The Story Behind the Story

Reporters like creative, unique stories. We have covered that fact time and time again.

So I would like to challenge you to think outside the box when you're considering what a reporter may be interested in about your story.

Ask yourself: Is there something about your story, beyond the fundraiser, beyond the annual workshop that could make for an even more interesting story? Something that uniquely belongs to your organization? Look at what you think your story is. And then look again.

If there is, begin to brainstorm about the best way to describe it and communicate it to a reporter to get coverage. The moral of the story? Be different. It's key to getting news coverage.

Bridgette Outten is a journalist and media relations consultant with The Write Vision Group, Inc. With a background in print media, she has written thousands of articles for newspapers and online publications. At The Write Vision Group, Bridgette consults with nonprofits and small businesses about how to get their programs and efforts in the news. Meanwhile, she blogs on all things journalism.

Now is the Time

So how long has it been now that you have known that your organization could use publicity yet you let event after event and initative after initiative pass by without a peep to the media?

Probably too long.

Each time you put it off, each time you say, "Maybe next time," you are delaying (if not eliminating completely) an opportunity to get the word out about your awesomeness.

The moral of the story? The time is now. Start your research and start figuring out what you need to do to get the news coverage to be the next big thing.

Bridgette Outten is a journalist and media relations consultant with The Write Vision Group, Inc. With a background in print media, she has written thousands of articles for newspapers and online publications. At The Write Vision Group, Bridgette consults with nonprofits and small businesses about how to get their programs and efforts in the news. Meanwhile, she blogs on all things journalism.

Be the Perfect Source

I was browsing some of my old articles with a colleague recently and I came across a story. The headline: Clark County Would Be 'Flat Broke' If Tax Hike Ends.

My primary source in the story was then-Clark County Assistant Administrator Nathan Kennedy. And he -- as well as pretty much all of the folks there in the Clark County, Ohio Board of Commissioners Office -- was an awesome source.  He answered all of my questions as succinctly as possible. He was great with giving analogies and examples. And he just told like it was, which generated great quotes and headlines, i.e. the whole "flat broke" thing.

So if you want tips on how to be a great source that reporters can call over and over again, consider these things:

• Make your comments easy to understand. Remember that the person reading, watching or listening to your story most likely doesn't know the inner workings of your business or organization. Include the details later, but make sure you know how to summarize and give a great comment that can be referred to as a sound bite. It accurately captures the problem in just one or two sentences.
• Have facts and figures. How many times have I told you that reporters love statistics? Well, I'll say it again. We do. And Nate Kennedy's facts and figures led to this  lovely chart we published with the story.
• Be ready to offer solutions. One great thing about this particular story is that officials were willing to share how they were going to solve the problem. Don't identify a problem without some idea of a solution.

The moral of the story? Be a source that a reporter can feel comfortable calling and quoting. You will find that is makes for a much smoother relationship. And kudos to Commissioners Detrick, Hartley and Tackett, as well as Michelle, Megan and Lynn; you folks were the best.

Bridgette Outten is a journalist and media consultant with The Write Vision Group, Inc. With a background in print media, she has written thousands of articles for newspapers and online publications. At The Write Vision Group, Bridgette consults with nonprofits and small businesses about how to get their programs and efforts in the news. Meanwhile, she blogs on all things journalism.

What is So Special About You?

For many reporters, whether you have a story comes down to one question: what is so special about you?

In other words, why would their readers, viewers or listeners be interested in what you're talking about?

If you cannot answer this question in a few sentences, you may need to rethink your pitch.

The moral of the story? Reporters cater to their audiences. You have to be able to show what about your story will inform, educate or benefit their audience.

Bridgette Outten is a journalist and media consultant with The Write Vision Group, Inc.  Her background is in print journalism and she has written hundreds of articles for newspapers and online publications. At The Write Vision Group, Bridgette consults with nonprofits and small businesses about how they can get media attention for their programs and efforts. Meanwhile, she blogs on all things journalism. 

Publicity Takes Work...Even the Stunts

Some may think that they are just interesting enough, cute enough or just plain great enough to get in the news with little or no effort.

But publicity, just like anything else, takes work. The entire thing is a process because whatever you have done that you think deserves publicity took work to do -- and then it's more work to do your research and catch the attention of the reporter.

Even publicity stunts -- which by definition, are things an individual(s) do that are just crazy enough to get the attention of reporters -- take work in the planning and execution. Think of the whole Balloon Boy fiasco. I don't suggest that you sit around and think of any stunts. Because even if you do get what you hoped for, people typically don't react well to something that has no substance.

Instead, why don't you plant that energy into really cultivating what your organization or business offers? Or invest time and effort into great partnerships that could spawn great events that reporters will be interested in because their audience will be interested in it?

The moral of the story? Nobody gets publicity for doing nothing at all. So let's get to work.

Bridgette Outten is a journalist and media consultant with The Write Vision Group, Inc.  Her background is in print journalism and she has written hundreds of articles for newspapers and online publications. At The Write Vision Group, Bridgette consults with nonprofits and small businesses about how they can get media attention for their programs and efforts. Meanwhile, she blogs on all things journalism.

A New Spin On An Old Favorite

When it comes to news, sometimes the topics covered aren't all that new.

What I mean is: think about all the events, holidays, etc. that happen every year and they always get coverage. No reporter is going to stand up one Dec. 25 and say, "NO! I refuse to cover Christmas this year!" and stomp away.

Because these recurring events, holidays and the like are necessary to news coverage, reporters and editors are constantly trying to find a unique element to highlight. So, yes, it's yet ANOTHER Christmas play but this year, there are live animals in the manger from a local barnyard rescue mission. Awesome, right?

So when you consider pitching a not-so-new event, consider:

• What's unique or different about it this time?
• How is that difference going to affect the reporter's audience?
• Can you visually show any difference?

The moral of the story? There's absolutely nothing wrong with a new spin on an old favorite. When you're creating your media plan, take note of those dependable newsy things and figure out how you can offer a unique angle on them.

Bridgette Outten is a journalist and media consultant with The Write Vision Group, Inc.  Her background is in print journalism and she has written hundreds of articles for newspapers and online publications. At The Write Vision Group, Bridgette consults with nonprofits and small businesses about how they can get media attention for their programs and efforts. Meanwhile, she blogs on all things journalism.

Are Reporters Looking for You on Facebook?

Sometimes reporters request submissions via Facebook.

The answer is...maybe.

There are several media outlets that have Facebook pages now, including the Associated Press (AP), Good Morning America and my former newspaper, The Springfield News-Sun. Ditto for Twitter feeds, if you care to do a search for your favorite media outlets and/or programs.

There are instances where outlets look for sources and stories via social media such as Facebook and Twitter. As an example, if someone dies and a Facebook group springs up in their memory, reporters have been known to go there for quotes or to find people who knew the person to interview.

Reporters will also post questions about certain subjects if they want feedback for their story. "Have you been affected by high gas prices and  you're unemployed? Email us at reporter@yournews.com." Or something similar on Twitter, in 140 characters of course.

The answer to the question is that yes, you could use Facebook, Twitter and other social media to get your story out there -- If you have what they're looking for.

Bridgette Outten is a journalist and media consultant with The Write Vision Group, Inc. With a background in print media, she has written thousands of articles for newspapers and online publications. At The Write Vision Group, Bridgette consults with nonprofits and small businesses about how to get their programs and efforts in the news. Meanwhile, she blogs on all things journalism.

By the Numbers...Reporters Love Statistics

You're pitching a story about...some amazing phenomenon.

BE SURE you have some statistics, facts or figures to back up the claim.

Read, listen to or watch any news story about a trend and just about every time you will hear something about how many people affected, how much it costs, how this number or that number of whatever grew or shrunk, etc.

Reporters love numbers. We love cold, hard visuals of data that we can spout off -- or even better -- stick in colorful graphic charts.

The moral of the story? Find some cold hard (relevant) data to support your story. It will make your pitch that much better.

Bridgette Outten is a journalist and media consultant with The Write Vision Group, Inc. With a background in print media, she has written thousands of articles for newspapers and online publications. At The Write Vision Group, Bridgette consults with nonprofits and small businesses about how to get their programs and efforts in the news. Meanwhile, she blogs on all things journalism.

Burger King Delivers?!

If you haven't learned anything else from me, hopefully you know that I say it's typically tougher for businesses to get themselves in the news. Why?

Because -- say it with me -- the general feeling is that businesses that want advertising should buy an ad. No free publicity here. Unless you're Apple status. 

Or you've done something with your business so out of the box that the media HAS to take notice.

Like Burger King testing delivery options at 10 locations in Maryland and Virginia.

Fast food? Delivery? Wow. As many times as I've lazily thought, "Man, I wish I could have that Whopper delivered..." I never thought it could happen. The idea definitely has America talking. 

The moral of the story? Find the buzz about your business that can capture the public's attention. Besides your $99 sale, that is.

But don't worry, it's alright if it's not quite as buzzworthy as the idea of a Whopper showing up on your doorstep.

There's a Time to Look the Part

I once wrote a story about an adorable woman and her equally adorable great-grandson about how she was raising him after his mother could no longer care for him.

We spoke for hours about a typical day and scheduled a time to come back and take photos for the story.

When we showed up for the photos, my adorable grandmother was decked out in her Sunday best, with her hair in spectacular curls and heels -- to cook with her grandson and push him on a swing.

Notice anything a little off? Well, when you're thinking visually and a photographer is filming or taking pictures of what you would NORMALLY do -- i.e. making bread, fixing cars, painting -- you need to look as natural as possible.

Though my interviewee enthusiastically wanted to put her best face forward, what she didn't do was look the part of an everyday grandmother, which was the reason for the story at all. We made it work (because I've worked with some truly awesome photographers) but capturing the heart of who she is would have been so much better if she had done more or less what she normally does.

The moral of the story? There is a time to look the part, especially when it comes to the visual telling of your story. Train horses? Get out there in your duds and show the photog what you got. Bake bread? Put on your poofy hat and go to work. Restore old cars? Don't wear a suit to get under the hood.

It makes for a more authentic telling of your story when you are authentic in your presentation.

Keep a Record of All News Appearances

Before I just started asking my clients outright, sometimes I would have worked with a client for several weeks before I find out they have appeared in a news publication or on a program before.

"Why didn't you tell me?"

This question is typically met with a shrug. Or a blank look as if to say, "What, that matters?"

In a word, yes.

Remember when we talked about why you want publicity and how you can benefit -- and one reason is that it gives your organization credibility.

So if you have already had a reporter verify who you are and what you do, make sure you share it on your website under a link marked "In the News" or "Press."

And one last word to the wise: if your last media appearance was six years ago, you should be looking for fresh ways to get publicity.

Bridgette Outten is a journalist and media consultant with The Write Vision Group, Inc. With a background in print media, she has written thousands of articles for newspapers and online publications. At The Write Vision Group, Bridgette consults with nonprofits and small businesses about how their programs and efforts in the news. Meanwhile, she blogs on all things journalism.

Can A Reporter Contact You?

I needed to find an expert to comment on a story.
Thanks to the power of the Internet, I found a person who appeared to be knowledgeable, concise and would have no problem getting back to a reporter on deadline.

Except for one thing. Her website had zero contact information. No phone number, no email and I can't remember if she even had one of those forms that go through the site to what I perceived as no man's land. Oh, well. I clicked away to find someone else; I didn't have time to do any deep digging to find out where I could send a smoke signal.

No contact information is a no-no because most reporters want to get you right then. They don't want to complete your contact form to hear from you in 48 hours. They don't want to go to your Facebook page to leave a message on your wall and they probably don't want to @ you on Twitter. They want to call you and get a person for their story or at least be able to reach you via email.

It's always a good idea to have a phone number where reporters who would like your expertise can at least leave a message for you to call them back. (Are you even listed in the phone book? Believe it or not, some newsrooms still have those.) Then you can share about your impeccable research, your amazing product, your wonderful book, etc. because you've established yourself as someone people should hear from.

But all your expert positioning does you no good if the reporter can't get in touch with you.

Bridgette Outten is a journalist and media consultant with The Write Vision Group, Inc. With a background in print media, she has written thousands of articles for newspapers and online publications. At The Write Vision Group, Bridgette consults with nonprofits and small businesses about how their programs and efforts in the news. Meanwhile, she blogs on all things journalism.

Should You Tell Reporters What Questions to Ask?

The first time I ever received a list of suggested questions for me to ask during an interview for a story I was working on, I was completely floored.

I didn't want to be cocky, but...I'm a reporter. A bona fide journalist completely capable of forming my own questions and any suggestion to the contrary was quite frankly, a bit insulting. Especially because the questions weren't even that earth-shattering -- it was stuff like, "How did we get started?" Because I would have never thought to ask such a thing if left to my own devices.

I decided to play it cool, thanked the person and stuck the list of questions in the back of my notebook as I proceeded to ask my own questions. I'm sure that these questions -- which can range from about five to 10 inquiries on a neatly typed sheet of paper -- are not meant to raise the hackles of journalists. But I assure you, they do.

There may indeed be things about your story that you want to get across to a reporter, which is certainly well within your right. However, don't tell a reporter what to ask you. That's about the same as someone coming to your job, giving you a step-by-step list of things to do.

Instead, make your own notes about things you want to remind yourself to say. Typically, after an interview, a reporter will ask if there's anything else you want to add. If they don't, you can take control by simply saying, "Oh, and I wanted to be sure to mention..."

But you are not doing any reporter a favor by telling them how to interview you. In fact, by doing so, you may be starting off completely wrong.

Bridgette Outten is a journalist and media consultant with The Write Vision Group, Inc.  Her background is in print journalism and she has written hundreds of articles for newspapers and online publications. At The Write Vision Group, Bridgette advises nonprofits and small businesses on how they can get media attention for their programs and efforts. Meanwhile, she blogs on all things journalism.

Some 9/11 Nonprofits 'Fail Miserably'

It's safe to say I have a soft spot for nonprofit organizations, as I find they are the ones most often sitting on amazing stories -- and have no clue how to tell them.


It's why part of my business focuses on helping nonprofits figure out how to tell their stories.


But there are some instances where nonprofits definitely shouldn't be happy about being recognized in the news.


In recognizing the 10th anniversary of Sept. 11, 2001, the Associated Press examined the flurry of organizations that sprung up in the wake of the devastating terror attacks -- and how they spent some $1.5 billion given in donations to aid various causes. What they found reinforces a point made on this blog after the tsunami in Japan: you must do your homework before giving.


"To be sure, most of the 325 charities identified by the AP followed the rules, accounted fully for their expenditures and closed after fulfilling identified goals," AP reported. "...But in virtually every category of 9/11 nonprofit, an AP analysis of tax documents and other official records uncovered schemes beset with shady dealings, questionable expenses and dubious intentions. Many of those still raising money are small, founded by people with no experience running a nonprofit."


CEOs paying themselves hundreds of thousands of dollars, unexplained loans and large sums of money going to unreported expenses were included in the tip of the iceberg in AP's investigation.


In the face of tragedy, the desire to help is understandable, even commendable. But to ensure you don't end up with the wrong kind of publicity, make sure you do your research when it comes to giving -- and receiving -- money for others.

Respect the Reporter's Deadline

A reporter calls at 3 p.m. to ask you a question about a story.

"Oh, great, thanks for thinking of me," you respond. "When do you need it?"

"Now."

Pause.

From any other professional, this last-minute call may seem rude and get your mind going into the "how-dare-they" zone.

But consider a reporter's profession -- the very essence of which, it last-minute. Up-to-the-minute updates. Breaking news. You heard it here first.

These aren't just empty promises, they are the ways reporters have to function to stop on top of the news. And the adrenaline is pumping because it's 3 p.m. and they have to write a story and be ready to go to press or go on air at 5 p.m.

So it may be that if you have a business, organization or are otherwise involved in some newsworthy venture, a reporter may call you for a comment on a related story.

If they do, don't panic. They called you because you have somehow established yourself as knowledgeable on the topic. Rely on that knowledge and answer the questions to the best of your ability. And if you don't know about the particular situation or issue, say that you can't comment.

But don't chicken out. Don't tell them you have to call them back so you can give them some prepared, plastic statement.

Believe me, if a reporter knows they can call you in a crunch for a great, concise quote, you have just made a new friend.

Bridgette Outten is a journalist and media consultant with The Write Vision Group, Inc.  With a background in print media, she has written thousands of articles for newspapers and online publications. At The Write Vision Group, Bridgette consults with nonprofits and small businesses about how they can get media attention for their programs and efforts. Meanwhile, she blogs on all things journalism.